Summary

The privacy policy below is derived from the Automattic privacy policy and is available under a Creative Commons Sharealike license. You’re more than welcome to copy it, adapt it, and repurpose it for your own use. Just make sure to revise the language so that your policy reflects your actual practices. Also, if you do use the policy we’d appreciate a credit and link to Automattic somewhere on your site.

Who We Are and What This Policy Covers

We are a few set-theorists from Prague who organize the Set Theory & Topology section of the Winter School in Abstract Analysis conference. This Privacy Policy applies to information that we collect about you when you:

Throughout this Privacy Policy we’ll refer to our website and services collectively as “Services.” Below we explain how we collect, use, and share information about you, along with the choices that you have with respect to that information.

Information We Collect

We only collect information about you if we have a reason to do so–for example, when you register for the conference, to communicate with you, or to make our website better. We collect information in three ways: if and when you provide information to us and automatically through operating the website. Let’s go over the information that we collect.

Information You Provide to Us

When you register for the conference, we collect the information you provide in the registration form. In particular you provide us with:

Additionally, on your profile page, you may choose to upload slides of your talk and provide a title for your talk, both of which we also collect. We may also collect information you provide us when you communicate with us (via e-mail or other means).

When you provide a reference letter, we store your name, e-mail address and the reference letter.

Information We Collect Automatically

We also collect some information automatically:

Information We Collect from Other Sources

When you apply for financial support, you may ask your advisor to send a reference on your behalf. We store these reference letters together with the name and e-mail of the person providing the reference in order to decide whether to grant you a fee waiver. We also store information about your participation at the winterschool (e.g. whether you participated, whether you were supported, what room you were accommodated in, etc.)

How And Why We Use Information

Purposes for Using Information

We use information about you as mentioned above and for the purposes listed below:

Legal Bases for Collecting and Using Information

A note here for those in the European Union about our legal grounds for processing information about you under EU data protection laws, which is that our use of your information is based on the grounds that: (1) The use is necessary in order to fulfill our commitments to you or is necessary to administer your account--for example, in order to enable you to upload slides of your presentation; or (2) The use is necessary for compliance with a legal obligation; or (3) The use is necessary in order to protect your vital interests or those of another person; or (4) We have a legitimate interest in using your information--for example, to provide and update our website, to improve our website so that we can offer you an even better user experience, to safeguard our website, to communicate with you, to monitor and prevent any problems with our Services, and to personalize your experience; or (5) You have given us your consent.

Sharing Information

How We Share Information

We do not sell our users’ private personal information. We share information about you in the limited circumstances spelled out below and with appropriate safeguards on your privacy:

Information Shared Publicly

On our website, we publish the names of participants, their affiliations and website addresses, the slides of their talks. We also publish photos of participants, but these are only available to other participants and not to the general public. Public information may also be indexed by search engines or used by third parties.

How Long We Keep Information

We generally discard information about you when we no longer need the information for the purposes for which we collect and use it--which are described in the section above on How and Why We Use Information--and we are not legally required to continue to keep it.

Security

While no online service is 100% secure, we work very hard to protect information about you against unauthorized access, use, alteration, or destruction, and take reasonable measures to do so, such as monitoring our Services for potential vulnerabilities and attacks.

Choices

You have several choices available when it comes to information about you:

Your Rights

If you are located in certain countries, including those that fall under the scope of the European General Data Protection Regulation (AKA the “GDPR”), data protection laws give you rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:

You can usually access, correct, or delete your personal data using your registration profile, but if you aren’t able to do that, or you would like to contact us about one of the other rights, see below in How to Reach Us to, well, find out how to reach us. EU individuals also have the right to make a complaint to a government supervisory authority.

How to Reach Us

If you have a question about this Privacy Policy, or you would like to contact us about any of the rights mentioned in the Your Rights section above, please send an email to privacy@winterschool.eu.

Privacy Policy Changes

Although most changes are likely to be minor, we may change our Privacy Policy from time to time. We encourage visitors to frequently check this page for any changes to its Privacy Policy. If we make changes, we will notify you by revising the change log below, and, in some cases, we may provide additional notice (such as adding a statement to our homepage or sending you a notification through email). Your further use of the Services after a change to our Privacy Policy will be subject to the updated policy. That’s it! Thanks for reading.

Privacy Policy